Resources

Frequently Asked Questions

Certificate of Registration FAQ's

Do I have to renew my certificate of registration each year?

Yes. All members that are registered with the College must complete the renewal process each year.

I do not wish to renew my certificate. What should I do?

Members who wish to resign their certificate of registration are asked to complete and submit the Resignation Declaration Form prior to the renewal deadline of April 14th.

How do I submit my renewal?

Annual renewal of your Certificate of Registration is accomplished online by logging in to your profile through the Member Portal. If you require assistance with this process, please feel free to contact the College staff.

What methods of payment does the College accept?

The College accepts Visa and MasterCard and cheques payable to “the College of Denturists of Ontario”.

Do I get a new physical certificate each year?

No. You only receive 1 certificate which is issued when you are first registered. You may request a duplicate certificate by completing and submitting the Duplicate Certificate of Registration Application Form.

I renewed my insurance through my provider. Why is the College asking me for this information?

All registered members must update their insurance information in their member profile through the Member Portal prior to the expiry of their policy. The College does not update this information for members.

I have not completed the minimum number of CPD credits, can I request an extension?

Members who have not completed the minimum number of CPD credits for the year or cycle may submit a request for an extension. This request must be received 30 days prior to the renewal deadline of April 14. All exemption requests are reviewed by the Quality Assurance Committee. More information regarding CPD credit requirements can be found in the CPD Guide.

Certificate of Authorization FAQ's

Does the College provide any legal, accounting or other advice for corporations?

No. The College does not provide legal or accounting advice. For advice on any matters beyond incorporation application requirements, the College recommends consulting a lawyer and/or accountant.

Where can I find the application forms to apply for a new certificate?

Applications forms are available on our website at Applying for a Certificate of Authorization.

How long will it take to issue my certificate of authorization?

When all application requirements have been met, the processing time for a certificate of authorization is approximately two to three weeks.

Will the College back-date a certificate of authorization?

No. The regulations do not permit the College to back-date certificates of authorization. The effective date of the certificate will be the date the College receives a completed application along with all required documentation and payment in full.

Who can be shareholders of the corporation?

Shareholders of the corporation must hold a current certificate of registration with the College of Denturists of Ontario.

My corporation has more than one Denturist shareholder. Do I have to provide this information in the application?

Yes. All shareholders of the corporation must be listed under the section titled “Shareholders”.

Must I notify the College if I have added or removed a shareholder from the corporation?

Yes. Under the Regulated Health Professions Act (RHPA), corporations are required to notify the Registrar of any changes to the status of their shareholders in their corporation. Further, the RHPA requires that notice of shareholder change be provided within 15 days of the change. Notice of changes to shareholders to the College are made with the Notice of Change to Shareholders Form.  

I forgot to notify the College of changes to shareholders of my corporation within 15 days. What should I do now?

Complete and submit a Notice of Change to Shareholders Form immediately, including a brief explanation of the reason why it wasn’t submitted within the 15 day notice period.

What is the acceptable naming convention for an Ontario health profession corporation?

The name of a health profession corporation must strictly adhere to the required format and contain no additional words or characters. It must include the following:

  • the words “Professional Corporation”, or “Societe Professionnelle.”
  • the name of the corporation must indicate the health profession (Denturist) to be practised by registered members of the College through the corporation.
  • the surname of one or more shareholders of the corporation as listed on the College’s Public Register.
  • may also include the Denturist shareholders’ given name(s), one or more of the Denturist shareholders’ initials or a combination of his or her given name and initials.

Examples:

  • J. Smith Denturist Professional Corporation
  • John Smith Denturist Professional Corporation
  • J. Smith and T. Brown Denturists Professional Corporation
  • Jane Smith & Ted Brown Denturists Professional Corporation
  • J. Smith Denture Clinic Professional Corporation
  • Jane Smith Denturologiste Societe Professionnelle
  • Smith Denturist Professional Corporation
  • Smith Denturologiste Societe Professionnelle

What form of payment is acceptable for an application for a new certificate of authorization?

The application fee for a new certificate of authorization is $1,000 (+HST). Payment of the fee is non-refundable and must be paid by credit card, cheque, money order or bank draft. Please make cheques payable to “The College of Denturists of Ontario”.

If I submit an application later in the year do I still have to pay the full $1,000 for a new certificate and pay the renewal fee?

Yes. The application fee for a new certificate of authorization is $1,000 + HST (no matter when you apply during the year) and the annual renewal fee is due not later than 11:59 p.m. on April 14 of each year.

Do I need to submit a certified copy of the Certificate of Incorporation?

No. A copy of the Certificate of Incorporation is acceptable.

Is a copy of the Articles of Incorporation required for a new application?

No. The regulations only require a copy of the Certificate of Incorporation.

I have amended the articles since incorporation. Do I need to provide this with my new application package?

Yes. The regulations require a copy of the Certificate of Amendment. It does not have to be a certified copy.

Does the Corporation Profile Report need to be certified?

No. The corporation profile report does not need to be certified.

My Corporation Profile Report has expired. Where can I get a new one?

You may obtain a newly issued corporation profile report from the following service providers of the Ministry of Government Services:

How much is the certificate of authorization renewal fee?

The renewal fee is $350 (+ HST). Payment is made on-line along with the renewal of your certificate of authorization.

What is the renewal date of my certificate of authorization?

The registration year for corporations set by the College is April 15th to April 14th. Certificates of authorization must be renewed online by April 14th of each year.

How do I notify the College of changes to my email, phone number or business address?

Members are responsible for updating changes to their information by logging onto their profile in the Member’s Portal.

Clinic Name FAQ's

When must I have my proposed clinic name approved by the College?

As a practising Denturist, the College requires that you have your clinic name approved by the Executive Committee of Council unless you are using your own name as recorded in the CDO's Register (e.g. "John Doe Denture Clinic"). The policy governing the naming of denture clinics are currently outlined in the Clinic Name Policy and the Guide to Clinic Naming.

How long does it take to get my clinic name approved?

The Executive Committee meets approximately 4 times and year, approximately 2 weeks prior to a Council meeting. Please review the Council Meeting dates for the next meeting or contact the College.

How much does is cost to process my application?

The cost is $25.00 (+ HST) and can be paid by Visa, MasterCard or by cheque payable to “The College of Denturists of Ontario”.

Do I have to submit two names (Proposed and Alternative) when submitting my application?

No. However, providing two names is recommended.

How does the Executive Committee determine approving a name?

The Executive Committee considers the following criteria when deciding whether to approve a Clinic Name:

  1. Shall not be perceived as superior ("better than") * (i.e. Best, Number 1, 1st, Perfect, Elite)
  2. Can be based on immediate geographic location
  3. Similar sounding names are not permitted within the same municipality or proximity
  4. Shall not hold profession in disrepute
  5. Shall not misrepresent themselves

If I use my full name (on the register) accompanied by Denture can I use another name besides Clinic (e.g. Centre, Boutique)?

If you wish to use a name other than your full name or initial and full last name accompanied by Denture Clinic, you must complete the clinic name application process and submit your application to the College for approval.

What if I am intending to use a geographic location in my clinic’s name?

When choosing a name for a clinic, members should be aware that if the name includes a geographic location and the clinic subsequently moves to a different geographic location, the name of the clinic will need to be changed to reflect the new location.

I didn’t know I had to have my clinic name approved by the CDO and have been using an unapproved clinic name for some time. What should I do?

Members who are using a clinic name other than their name as recorded in the CDO Register (e.g. “John Doe Denture Clinic”) should complete the Clinic Name Application Form and submit it to the College for approval. If you are using a clinic name that has not been approved by the College, there is the risk that this clinic name may be approved for another Denturist by the College.

Is the College responsible for conducting a name search for the proposed clinic name?

No. The College will review names previously approved or declined by the Executive Committee but it is your responsibility to do a proper name search. You should make a provincial business name search; search your local Yellow Pages Directory and the internet to confirm the name is not already in use by a Denturist in your area.

If I am the new owner of an existing clinic, can I use the previous owner’s name?

No. New owners of an existing clinic cannot use the name of the previous owner when the business is purchased since the clinic name must include the name of the current owner. However, the clinic can include in its advertising that the clinic formally operated under the name of the previous clinic.

If I register my clinic name with the College, is the name protected?

Registration of a clinic name with the College, or inclusion in the College’s register, does not protect the name of a clinic. Members should consult with their own legal counsel for advice on how to protect the name of a clinic or business.

Do I have to register the name with the Ontario government?

If you are incorporating your clinic, then you will also have to submit the name to the Ontario government as part of the incorporation process. The Ontario government will make a determination about whether it accepts the name of the corporation. If the name of the business is different than the name of the corporation, the business name will also have to be registered with the Ontario government. Business name registration applies to:

  • Sole proprietorships
  • Partnerships

For more information on incorporating in Ontario please follow this link:
https://www.ontario.ca/page/start-run-and-change-corporation

Should I register my clinic name with the Ontario Government before applying for a clinic name with the College? 

No, you are required to seek approval from the College first.

Please note that registration of the clinic name with the Ontario government does not mean that the name will be approved by the Executive Committee. Further, approval by the Executive Committee does not mean that the Ontario government will register the name.

Complaint FAQ's

Who can make a complaint to The College?

Anyone, including patients, their family members, work colleagues, employers and other health care professionals. The College considers all complaints and concerns that are brought forward, whatever the source.

Can The College Get My Denturist To Refund My Money?

The law governing health professions does not permit the College to award compensation of any kind. The law only permits the ICRC to make a decision about a Denturist’s conduct and/or actions. The Committee cannot, by law, award compensation of any kind. Only the courts have that authority.

What Should I Do If I Have A Concern About The Care I Received From A Denturist?

Before you make a formal complaint to the College about your denture care, the College recommends that, where possible, you discuss these concerns with your Denturist.

Where Can I Get Guidance Before I Send A Complaint To The College?

If you have questions about the complaint process or need more information on how to submit a complaint, you can review the Guide to the Complaint Process or contact the College at 416-925-6331 or 1-888-236-4326 extension 225.

How Do I Make A Complaint?

Complaints that are filed with the College must be in writing or by a recordable medium such as audio, videotape, or film.  Your complaint can be sent to the College by surface mail or by e-mail.  For your convenience the College can provide you with a copy of our Complaint Submission Form to fill out.

Can I Make A Complaint Over The Phone?

The College cannot accept a complaint by telephone.

Is There A Time Limit For Making A Complaint?

No.  However, it is best to make a complaint within a reasonable time frame after the occurrence of the event which lead to your complaint. This can also help the College address issues that may include a current risk to other patients.

What Happens After I File A Complaint?

When the College receives a formal complaint, a letter acknowledging receipt of the complaint is sent to the individual who filed the complaint.  To preserve confidentiality, all correspondence from the College will be sent by regular mail.

Who Deals With Complaints?

The Inquiries, Complaints and Reports Committee (ICRC) considers all complaints that are submitted to the College.  The members of the ICRC are appointed by Council and include members of the profession and members of the public who are appointed by the Lieutenant Governor in Council.    College staff facilitates the work of the ICRC but are not members of the ICRC, nor are they involved in the ICRC’s decision-making. 

How Does The Process Begin?

When the College receives a complaint, a copy of the complaint is provided to the Denturist identified in the complaint.  The Denturist has 30 days to submit a written response to the College.  You will then have an opportunity to review the Denturist’s response.  Unless there is a concern for personal safety, your name and the nature of your complaint will be shared with the Denturist.

What Does The Investigation Involve?

College staff or an appointed investigator will undertake a full and impartial investigation. In the investigation, the College gathers relevant information that includes written submissions from both the patient and the Denturist, as well as any other health care practitioners who were involved in the care under question.  The College may request records and patient charts.  The ICRC may also ask for expert assessment of the matter.  An appointed investigator may also contact any third-parties involved, such as your insurance company.

What Can The ICRC Decide?

The ICRC decides whether the information gathered during the investigation supports the claims made in the complaint. Among its options, the ICRC may:

  • Take no further action.
  • Issue advice in the form of a written reminder, issue a verbal caution, if the ICRC believes the Denturist would benefit from direction on conducting him or herself in the future.
  • Require the Denturist to appear before the panel of the ICRC in Toronto to be cautioned.
  • Direct or accept the Denturist’s agreement to participate in training or educational programs to improve his or her practice.
  • Refer the Denturist to a panel of the ICRC if there are concerns that the Denturist’s health may be affecting his or her ability to practise.
  • Decide not to investigate because the complaint is frivolous, vexatious, made in bad faith or is an abuse of process.
  • Refer specified allegations of professional misconduct or incompetence to the Discipline Committee.

If a referral to the Discipline Committee occurs, the College will inform you of how you will continue to be involved in the process.

The ICRC is not a fact-finding committee. It does not conduct hearings in which findings of guilt or innocence are established.  The ICRC cannot:

  • Require the Denturist to apologize to the complainant.
  • Require another administrative body or organization to change a decision regarding the subject matter of the complaint (e.g. an insurance company changing the provision of benefits).
  • Require an employer to sanction a Denturist.

What Happens Once The ICRC Makes A Decision Is Made?

Once the ICRC makes a decision about a complaint, both you and the Denturist will be sent a written copy of the Committee’s decision and reasons for the decision.
 

Is There An Appeal Process?

Yes.  On request of either party, an independent provincial board called the Health Professions Appeal and Review Board may review the ICRC’s decision. 

The only exceptions to this right of review are found with cases that the ICRC has referred to the Discipline Committee or to the Fitness to Practise Committee.
 

How Long Does The Complaint Process Take?

The law requires that a complaint should be closed within 150 calendar days. If this isn’t possible, the College will provide you with updates on the progress of your complaint after 150 days. You can contact the College any time for a status update about your complaint.

Can I Withdraw A Complaint?

If you wish to withdraw your complaint, you must make a written request to the ICRC.  The Inquiries, Complaints and Reports Committee will carefully consider the issue(s) raised in your complaint.  If the ICRC is of the opinion that the issue(s) within the complaint place the public at risk, the Committee can decide to continue with its investigation.

What Is The Difference Between The Discipline Committee And The Fitness To Practise Committee?

The Discipline Committee considers the most serious cases where a member may be incompetent or may have committed an act of professional misconduct. Discipline hearings are open to the public.

The Fitness to Practise Committee hears cases where a member may be suffering from a health condition or disorder that may be affecting their ability to engage in competent practice. Because of the sensitive and confidential nature of the issues involved in these fitness to practise cases, these hearings are closed to the public.

Is Any Part Of The Complaint Process Made Public?

All information about the complaints process – including the name of the complainant and the Denturist – is confidential, unless the matter is referred to the Discipline Committee or the Fitness to Practise Committee.

According to the Regulated Health Professions Act, 1991 after a disciplinary or fitness to practise hearing, the College is required to make certain information available on its public register.

Can I Use The College’s Decision In Civil Court?

No. In accordance with Section 36 (3) of the RHPA, no report or decision of a proceeding is admissible in a civil proceeding.

Continuing Professional Development FAQ's

Where can I find more details regarding the CPD Program?

Full details regarding the Continuing Professional Development (CPD) Program are contained in the CPD Guide. 

Who Must Participate in the CPD Program?

All members who hold an active Certificate of Registration with the College are required to participate in CPD.

What Activities Count as CPD?

To be eligible for CPD credits, activities must have significant intellectual and/or practical content related to the practice of denturism and/or the management of the denturist practice. Activities can also be related to broader professional Activities.

Activities that are eligible for CPD credit can be either Structured or Unstructured:

Structured Learning Activities
Structured learning activities are active/interactive learning programs. These activities generally have structured agendas, specified learning objectives, and interaction with other members of the profession or other professions. Structured activities include:

  • Conferences or Lectures
  • Webinars or Online Learning Modules
  • Teaching (Lectures, Clinical Instruction, Study Group Mentoring)

Unstructured Learning Activities
Unstructured activities are self-directed, independent learning activities. Unstructured activities include:

  • Reading profession-related books, journals, articles, research papers
  • Viewing/reading/listening to professional audio/video, internet material
  • Reviewing CDO regulations, standards of practice, policies, guidelines, other CDO materials
  • Preparing/presenting professional presentations
  • Researching/writing/editing professional publications
  • Participation in professional organizations (i.e. attending meetings, peer assessor, item writer, exam assessor etc).

How Many Credits Do I Need?

Time Period Structured Learning Activities Unstructured Learning Activities Total
Annually Minimum 10 credits Minimum of 10
3 Year Cycle Minimum of 30 Credits Maximum of 30 Credits 60

Do I have to Report my CPD activity?

Yes. Reporting happens at 2 levels; Annual Reporting and 3 year Cycle Reporting.
 

Is This Information Audited?

Yes.

How Do I Keep Track of My CPD Credits?

Registered Denturists can log their completed CPD activities and credits in their online record through the Member Portal. To assist with accuracy in reporting, members are encouraged to log their CPD activities as they are completed.

Can I carry over credits I earned during a 3 year cycle into a subsequent 3 year cycle?

No.

What will happen if I don’t complete the required number of credits in my three-year cycle?

All members must participate in CPD activities as part of the QA program requirements. If a member does not report the required number of CPD credits, the QA Committee will require some follow-up, require the member to undergo a Peer & Practice Assessment or, in cases of continued non-compliance refer the matter to the Inquiries, Complaints and Reports Committee.

As a new registrant, can I obtain CPD credits prior to the start of my three year cycle?

Yes. CPD activities can be recorded for credit if they were completed after you became registered with the College.

Is there a list of accredited programs/courses to which members can refer?

The College does not accredit or approve CPD courses. The College supports individual selection of CPD activities that includes reflection and self-assessment of learning needs and objectives. Members should select courses based on their self-assessments, peer & practice assessments, and professional interests.

How can a member meet the 3 year cycle requirement if the minimum annual requirement is only 10 credits?

The annual minimum requirement of 10 credits/year was established to allow for some flexibility in the amount of time that is devoted to CPD activities in any given year. This allows a member to concentrate CPD activities in a year where he/she has more time available for CPD and to complete only the minimum of 10 credits in another year. However, when possible, members should complete 20 credits/year so that they remain on track to meet the 3 year cycle requirement and avoid having to obtain a large number of credits in the last year of the 3 year cycle.

The following chart provides some examples of how members can meet the 3 year cycle requirement:

Year 1 Year 2 Year 3 Total
10 40 10 60
10 20 30 60
20 20 20 60

Please note that in each year, members are completing a minimum of 10 credits.

Discipline FAQ's

What is a discipline hearing?

A discipline hearing is the final stage of the discipline process. Evidence is heard and submissions are made, usually by legal counsel, respecting the allegations of professional misconduct and/or incompetence to a panel of the Discipline Committee. Based on the information presented during the hearing, the discipline panel makes a finding as to whether or not the allegations have been proven. If there is a finding of professional misconduct and/or incompetence, the discipline panel will also hear submissions respecting penalty, and may issue an Order on penalty (example: suspension of registration) at the conclusion of the proceedings.

Are discipline hearing open to the public?

Yes. Hearings are open to the public unless, because of security or safety concerns, the panel has ordered otherwise. If you wish to attend a hearing please contact the College by email or by telephone at (416) 925-6331 ext. 225 or toll free at 1-888-236-4326 ext. 225.

What is professional misconduct?

It is considered professional misconduct when a member breaches a section of the CDO’s professional misconduct regulation. Some examples include:

  • Failure to maintain the Standards of Practice
  • Working while impaired
  • Abusive conduct
  • Performing a Controlled Act not authorized to the profession
  • Providing unnecessary services
  • Inadequate documentation and record keeping
  • Acting in a conflict of interest
  • Inappropriate business practices (i.e. falsifying a record, charging excessive fees, failing to carry professional liability insurance)
  • Disgraceful, dishonourable, unethical, and unprofessional conduct (i.e. that demonstrates a lack of integrity, dishonesty, abuse of power, disregard for public welfare and safety)
  • Sexual abuse of a patient

Who is involved in a disciplinary proceeding?

The parties include the College (represented by its legal counsel, the prosecutor) and the Denturist (generally represented by his or her own lawyer, the defence counsel). Legal counsel is not required for members referred to a discipline hearing.

The College is required to provide the Denturist and/or his or her lawyer with all relevant information obtained during the investigation. That includes written and documentary evidence to be introduced, the identity of any expert witnesses, summaries of the evidence they will give, and the identity of any other witnesses who will appear.

The disciplinary process can include a pre-hearing conference and a formal hearing.

What is the purpose of a pre-hearing conference?

After a case has been referred to the Discipline Committee, a first step may be to hold a pre-hearing conference. Both parties must agree to participate in this process. Through informal and unrecorded discussions, an attempt is made to determine if a settlement can be reached.

Any proposed settlement must have the support of the member of the Discipline Committee acting as chair during this conference. The agreement is then presented to a panel of the Discipline Committee, often in the form of an agreed statement of facts.

The panel considers whether the terms of the settlement will protect the public. The panel is not bound by the recommendation.

How does the hearing work?

Hearings proceed in a manner similar to proceedings in a court of law. If the Inquiries, Complaints and Reports Committee refers a matter to the Discipline Committee, the College will present evidence before a panel of the Discipline Committee that consists of Denturists and members of the public. The panel is independent of the College.

A hearing is a formal process, much like that of a court of law. Hearings are open to the public.

How many members does a Discipline Panel have?

A panel is comprised of at least 3 and no more than 5 individuals. At least two panel members must be members of Council who are appointed by the Lieutenant Governor in Council,  and at least one of the members of the panel shall be both a member of the College and a member of Council. 

What is the role of the Panel?

At the hearing the panel will:

  • consider the allegations, hear the evidence and determine the facts of the case;
  • determine whether the evidence proves the allegations;
  • determine whether the Denturist has committed an act of professional misconduct or is incompetent;
  • determine any penalty when there is a finding of guilt or incompetence; and
  • determine costs.

Are decisions made public?

Findings are published on the College’s website, and made available on the Public Register, indefinitely.

When can a Member whose registration was revoked or suspended apply for reinstatement?

In most cases, one year after the Certificate of Registration was revoked or suspended.

If the revocation was ordered because of sexual abuse, the member must wait five years to apply for reinstatement.

Qualifying Examination FAQ's

Do I have to complete the QE Initial Application form each time I want to register for the Qualifying Examination?

No. The QE Initial Application form must be completed and submitted with supporting documentation only prior to registering for your first attempt at the Qualifying Examination.
 

Will the College confirm receipt of my QE Initial Application?

Yes.  The College will confirm receipt and process your QE Initial Application within 3 to 5 business days.

Am I registered for the Qualifying Examination now that I have submitted my QE Initial Application?

No. The QE Initial Application is only used to create your CDO profile and confirm you have met the educational requirement.  Once you receive notification that your initial application has been processed and approved, you can register for the Qualifying Examination. 
 

How will I know that I am eligible to register for the Qualifying Examination?

You will receive a confirmation email with instructions on how to register for the exam. The notification  email will contain your candidate number and login information for your CDO profile. 
 

Will the College confirm receipt of my Qualifying Examination Registration Form?

Yes, the College will confirm receipt within 3 to 5 business days.
 

Do I have to take both components of the Qualifying Examination at the same time?

Yes. Candidates must successfully complete both components of the Qualifying Exam, unless they have passed one of the two components in a previous attempt. 

The QE consists of two components:

Part I: Multiple Choice Questions (MCQ) - knowledge based written exam

Part II: Objective Structured Clinical Examination (OSCE) – practical exam

Can I pay for the exam in installments?

Regretfully, the College cannot process installment payments for the Qualifying Examination. Payment in full is required with your completed registration form.
 

I am repeating the exam this year. Do I get a discount?

Regretfully no.  The examination fees are set on cost recovery basis for the exam administration.  Consequently, the full exam registration fee is required for each component and at each attempt.
 

When will I receive confirmation that I am registered for an examination session?

An email confirming your registration for the exam and an invitation for you to attend the mandatory candidate orientation session will be sent to all registered candidates at least 4 weeks prior to the examination.
 

When will I receive my schedule for the exam?

This information will be sent via email to all registered candidates after the mandatory candidate orientation session.
 

Is there a map to the exam site?

Yes. The map to the exam site is updated on the Exam Dates landing page approximately 4-6 weeks prior to the exam.
 

Is there parking at the exam centres?

Parking is available in the area of the test centres but is not guaranteed.  Public transit may be a more reliable option.  Please note that the TTC subway service does not begin until 8 am on Sundays (subject to change). 
 

Is lunch provided?

Lunch is not provided. 

How do I dress for the exams?

Part I - MCQ: There is no official dress code. 
Part II - OSCE: Candidates are required to wear scrubs and comfortable shoes. Any logos or other identifiers (school, employer, individual) must be removed or securely and fully covered with an opaque material such as duct tape.
 

What do I need to bring to my exam?

A government issued photo identification. All other materials that you will need throughout the examination will be provided to you.  
 

How can I prepare for the exam?

The following documents and links contain detailed information regarding the QE and its components.  Candidates are advised to familiarize themselves with the information contained in these documents prior to entering into the examination process: The following may be useful resources when preparing for the QE:

Can I get copies of past exam questions for Part I-MCQ?

No.  Past examination questions are not available.   The MCQ exam questions follow the very common format of a four option multiple choice question.  

What types of questions does the OSCE portion of the examination include?

The OSCE stations are designed to test the competencies outlined in the QE blueprint and include two different types of stations:
  • Interactive stations have a standardized patient who presents with an issue(s). The candidate is required to assess the information provided by the patient with the assistance of any props or models in the station and determine the best treatment plan and/or options for that patient.  This is similar to a consultation. There are no intraoral procedures in the OSCE examination.
    View Video of Sample OSCE Interactive Station
  • Non-interactive stations may have pictures, models, props or diagrams and a checklist. At the non-interactive station, the candidate answers a question in a multiple-choice format after considering all of the question related materials that are provided.  

How and when will I get the results?

Results are available approximately 6 weeks after the completion of all exam components. You will receive an email notifying you that the examination results have been posted online. Results are released on a pass/fail basis only. When you receive this email, please log into your Candidate Profile on the College website to view your results. 

 

What are the passing marks for the OSCE and MCQ portions of the examination?

The pass score for each exam administration is determined by the difficulty of the items that are assessed by the examination.  In setting the passing score, the College uses the Angoff method; the most widely used standard setting approach, to determine the required level of performance for entry-level candidates in high stakes licensure examinations.
 

How many attempts to take the exam is allowed?

There are currently no restrictions on the number of attempts of the Qualifying Examination.  
 

What is the College’s policy on the appeals process for the results of the exam?

The examination appeal policy can be found in Qualifying Examination Appeal Policy.
 

What is the last date for withdrawal from the examination? Is there a fee?

The last day to withdraw from the examination with a full refund (minus a $100 administrative fee for each component) is 15 business days prior to the scheduled examination date. This information is further described in the Qualifying Examination Refund Policy  and the Qualifying Examination Withdrawal Policy.
 
Registration FAQ's

How long does it take to process an application for registration?

It takes approximately 2 weeks from the date a complete application is submitted.  If your application is referred to the Registration Committee, it may take up to 6 weeks to receive a decision.

How do I obtain the required professional liability insurance?

You can obtain the required insurance through the insurance provider of your choice. Once your registration has been approved, you will receive an email with your registration number. Most insurance companies require you provide this number before they will process your policy request. Once you have obtained the insurance, you must provide the information to the College so a Certificate of Registration can be issued.

What are the requirements of the professional liability insurance policy?

Article 32 of the College By-laws outline the requirements of the professional liability insurance policy:

  1. a minimum of no less than $1,000,000 per occurrence;
  2. annual aggregate coverage of no less than $5,000,000;
  3. a deductible of no more than $1,000 per occurrence;
  4. run-off coverage (sometimes called enduring or tail coverage) for a minimum of three (3) years; and
  5. provided by an insurer licensed with the Financial Services Commission of Ontario, the office of the Superintendent of Financial Institutions Canada or a body outside of Ontario that the Registrar considers substantially equivalent to the Financial Services Commission of Ontario.

When do I receive my Certificate of Registration?

Your Certificate of Registration will be issued once you have provided the College with your insurance policy information.

Can I register with a future effective date for my registration?

Yes. Please indicate the period in which you wish to register and pay the associated registration fee. Your registration will be held until that date. You will not be able to practise denturism or hold yourself out as a Denturist until your registration is complete and you have provided the College with proof of professional liability insurance.

My registration is currently under review, can I start to practise or hold myself out as a Denturist?

No. Until your registration is approved and you have obtained the required professional liability insurance, you may not practise or hold yourself out as a Denturist.

Why was my registration application referred to the Registration Committee?

The Registrar can refer an application to a panel of the Registration Committee if the Registrar:

  1. Has doubts, on reasonable grounds, about whether the applicant fulfills the registration requirements;
  2. Is of the opinion that terms, conditions or limitations should be imposed on a certificate of registration of the applicant;
  3. Is of the opinion that the terms, conditions or limitations should be imposed on a certificate of registration of the applicant and the applicant does not consent to the imposition; or
  4. Proposes to refuse the application.

If the Registrar refers an application to the Registration Committee the Registrar will give the applicant notice of the grounds for the referral and of the applicant’s right to make written submissions. The Registration Committee will inform the applicant, in writing, of its decision and reasons regarding the application.

The Referral of a Registration Application to the Registration Committee Policy provides further details.

Where do I get my criminal background check?

You can apply for a criminal background check at your local police station. The Criminal Background Check Report Policy contains further details.

Please note that when applying for a Certificate of Registration a criminal background check is only valid for a period of 6 months.

I have already submitted my academic credentials, passport photos and proof of citizenship to the College. Do I have to re-submit the documentation already on file?

No. If you have already submitted certain documentation to the College as part of the Qualifying Examination application process, you are not required to submit these documents again. Registration staff will inform you if any additional documentation is required.